Web based management information system with optical character recognition technology for a phlippine accounting firm

Abstract

This paper describes the design of an Online Management Information System using a website connected to a portal with the adaptation of an OCR (Optical Character Recognition) Technology for Philippine Accounting Firm. The company often handles manual written and printed forms for preserving customer profiles and records of clients' registration required to various government agencies entities such as BIR, SSS, Philhealth and Pag-ibig Forms which were manually kept in the storage upon registration and if needed for data gathering or update, documents were retrieved in the storage manually by the employee since there is no software application developed yet to track the records easily for adding, updating and monitoring each client’s details. This proposed system composed of two parts: a website and a portal where the website will be deployed in the World Wide Web with a unique domain and server which the clients can view and contact for the firm’s services and a connected external link to access the portal’s main system accessed by the firm’s employees (upon registration and approval for signing in) only. The portal has two ways to manage the client’s record using manual keying or adapting the OCR Technology using a scanner as an input device to scan the forms and convert directly to text input in the portal without inputting manually and individually for easy data storage and update. This system provides an accurate, complete monitoring and online management portal recording system with the adaptation of OCR Technology, eliminates the time spent for manual adding, updating and retrieval of client’s records, and tracks the records easily using its enhanced system to easily add, update and monitor each client’s details. This system will also serve as a draft or a starting point for the OCR Technology for application on accounting businesses and benefit other researchers who wish to have similar studies related to OCR Technology.